Title: 1.802 LIBRARY BUILDING SECURITY
Code: 1 Administration Services
Chapter: 1.800 Safety
Type of Policy: Departmental
Date Developed: 21 November 2006
Date Revised: 19 April 2011
Revised by: Beth Farley, Pam Kiesner and Christine Perkins
Developed by: Pam Kiesner
Approved by: Library Board of Trustees
See also: Library procedure 1.802.101 Closing when Facilites staff is not present – Central Library
This policy applies to all Library staff, volunteers, visitors, and selected City of Bellingham staff.
Restricted areas: areas in Library buildings not open to the public.
Key card reader doors: doors with key card readers which are kept locked at all times and can be unlocked by a programmed key card.
City of Bellingham key card: a plastic card, similar to a credit card, containing data on an embedded magnetized strip that can electronically unlock a door; includes City department, staff name, and photograph.
Barkley Branch coded doors: doors at the Barkley Branch with electronic code locks requiring users to enter a code to unlock the door. Barkley Company programs the key code readers.
- Library staff have access to restricted areas of the Library.
- Management Team and selected staff have key cards with 24/7 access to Central Library and the Fairhaven Branch.
- Management Team and selected staff know door codes to the Barkley Branch and the location of the staff workroom key.
- Selected staff have key cards with extended access to the Central Library.
- All other staff have regular key card access to the Central Library.
- Selected staff have key card access tot he Fairhaven Branch.
- Selected staff are issued keys to Central Library and Fairhaven Branch.
- Administrative Assistant keeps master list of staff key card and coded door access, and any other keys issued.
- Selected City of Bellingham staff have access to restricted areas in the library.
- Police and Firefighters have access to master keys located in a lock box outside the front doors of the Central Library and Fairhaven Branch.
- Facilities staff have keys and key cards with 24/7 access to the Central Library and Fairhaven Branch.
- Representatives of the Barkley Company, including designated City custodians, have access to door codes at the Barkley Branch and have keys to the staff workroom.
- City Mail Messengers have key cards with access to the Central Library.
- Library Director or designee may provide programmed key cards to others.
- Friends of the Library and other volunteers have access to restricted areas when library staff are present.
- Friends and volunteers are encouraged to work in the Library during open hours, but may work in the Central Library and the Fairhaven Branch when library staff is present.
- For their safety, Friends or other volunteers are encouraged not to work in restricted areas alone.
- When necessary, Friends may enter the garage, when unlocked, and dial 200 on the garage phone. A staff member will come and unlock the interior door.
- Selected Friends have key cards to limited Central Library doors. Administrative Assistant keeps master list of key cards issued to Friends.
- Those with keys, key cards, or code knowledge will not loan or give keys or keycards or pass on key codes to anyone.
- Lost keys or key cards are reported immediately to the Administrative Assistant.
- Administrative Assistant issues keys and key cards to staff and volunteers at hiring and reclaims them when they no longer work for the library.
- Members of the public have limited access to restricted areas.
- Visitors to library staff are accompanied by a staff member while in restricted areas. If a visitor is scheduled to arrive before the library opens, prior arrangement with a staff member must be made, so the visitor can be met at the Library door.
- Delivery persons may enter the garage, when unlocked, and dial 200 on the garage phone. A staff member will come and unlock the interior door.
6. Staff, volunteers, and contract workers wear name tags or key cards as identification while working in the library.
- All library staff wear City of Bellingham key cards while working in the library.
- All library staff, with the exception of Library Pages, wear name tags while working in the library.
- All Friends of the Library wear identification badges while working in the library.
- Other City staff wear City of Bellingham key cards and/or other identification while working in the library.
- Contract workers wear identification badges provided by the City of Bellingham Facilities Maintenance Department while working in the library.
7. Key card reader doors are locked at all times
- Door to the Administrative Assistant’s office is kept unlocked when the Assistant is present.
- Delivery Entrance door is kept unlocked from 8 a.m. to 6 p.m. Monday through Saturday.
- Certain Central Library key card reader doors may be programmed to open for groups that have reserved a community meeting room after hours.
- Fairhaven’s exterior key card reader door may be programmed to open for groups that have reserved a community meeting room after hours.
8. Central Library keeps its automatic garage door closed.
- The automatic garage door may remain open temporarily to allow exhaust from Library truck to dissipate.
9. Library Board reviews this policy.
- This policy is periodically reviewed, revised, or reaffirmed by the Library Board of Trustees.